Frequently Asked Questions
(FAQs)

Is my date available?

You can check by contacting the Nook. Dates are first-come, first-served and confirmed with a signed agreement and deposit.

How much does it cost to rent The Nook?

Pricing varies by package. Please see our Nook Wedding & Event Packages for the most current rates and inclusions.

What is the deposit and when is it due?

A $400 non-refundable deposit is required to hold your date. The remaining balance and a $500 refundable security deposit are due 30 days before your event. If there are no damages or violations, the security deposit will be returned within 14 days after your event. In addition, a 15% service charge is applied to all event bookings at The Nook at Bull Run

What is the 15% service charge, and what does it cover?

A 15% service charge is applied to all event bookings at The Nook at Bull Run. This fee helps cover essential venue support and behind-the-scenes services that ensure your event runs smoothly. It includes:

Venue setup and breakdown assistance
Use and cleaning of provided décor, furniture, and linens
Trash and restroom maintenance during your event
General property upkeep before and after events
Staff coordination and onsite support

This charge is not a gratuity but a standard operations fee that helps us provide a seamless, stress-free experience for every event.

What is your cancellation policy?

Deposits are non-refundable. Guests may rebook their event one time, free of charge, on any available date. If you cancel after the final balance is paid and do not rebook, rental fees are non-refundable. We recommend purchasing event insurance for additional protection.

Do I need insurance?

Yes. Event Insurance is required. Clients are required to obtain special event liability insurance that includes host liquor coverage (if serving alcohol) and lists The Nook at Bull Run as additionally insured. EventHelper.com is a good source for insurance or you may use any provider. Proof of insurance must be provided prior to the event.

What’s included with the rental fee?

- Event space for up to 50 guests (depending on package)
- Wedding Arch
- Seating for up to 50 guests (depending on package)
- Bar area
- On-site portable restroom (luxury restroom trailers available for rent — we can provide a list of preferred vendors)
- Use of our tables & chairs, serving items, and basic linens/silverware (you may also provide your own) based on package selected.

- On-site parking

What add-ons or enhancements are available?

Explore our Nook Enhancements to personalize your celebration. Options include beverage stations, buffet serving sets, selfie and mirror walls, welcome mirrors and signage, and more.

How many guests can The Nook accommodate?

The Nook is designed for intimate outdoor gatherings of up to 50 guests — the perfect size for micro weddings, vow renewals, and special celebrations.

What décor is included in the packages?

Our packages include simple, classic white décor designed to give you an elegant base for your celebration. This includes:

Ceremony arch: lightly decorated with white flowers and fabric draping
Seating: white chairs with simple floral or ribbon accents (optional)
Tables: white linens with neutral runners or centerpiece accents
Head Table: styled with white linens and simple floral accents
Cake/Dessert Table: styled with white linens and minimal décor

The look is clean and timeless, and many couples love it just as it is. You are also welcome to bring in your own décor or florals to personalize the space further.

Can I rent just the space without a package?

All bookings include one of our signature Nook packages. You are welcome to bring your own décor to personalize your event, but pricing remains the same. This ensures every event includes our standard setup, staffing, and décor services.

What is included in the Beverage Station Setup?

Our Beverage Station Setup includes everything you need for a simple, stylish self-serve drink station:

Two 2-gallon glass beverage dispensers
Ice bucket or container with scoop
White linens and basic décor for the table

Guests may provide their own drinks (such as iced tea, lemonade, cider, or infused water), and we’ll set up the station so it’s ready to serve.

Can I have both my ceremony and reception at The Nook?

Yes! The Nook is designed to host both your ceremony and reception in one seamless, natural setting.

Do you provide catering?

No. The Nook does not provide catering services. You may use one of our preferred vendors or bring an outside caterer with prior approval.

Do you allow outside catering or food trucks?

We do not allow food trucks at this time. However, you may bring in outside catering, desserts, or light refreshments to enjoy with your guests. We keep things flexible so you can personalize your event menu while keeping it simple and stress-free.

Can we cook in the kitchen?

No. There is no kitchen at The Nook.

Do you allow alcohol?

Yes, with prior approval. Clients may supply their own beer, wine, and spirits. We strongly recommend hiring a professional bartender; however, a bartender is not required. If one is onsite, they must be licensed and carry liability insurance. All alcohol service must comply with Virginia ABC regulations.

Do you allow smoking?

Smoking is permitted only in designated, clearly marked areas. For the comfort and safety of all guests, smoking outside these areas is not allowed. Please dispose of cigarette butts properly in the provided containers to help us maintain a clean and beautiful environment.

What is the policy on food and non-alcoholic drinks?

Food and non-alcoholic beverages are welcome. Please note that food trucks are not permitted and there is no kitchen on site.

Is there a dance floor?

The Nook does not have a built-in dance floor, but you may rent one with prior approval.

Are there changing areas?

No. The Nook does not have designated changing areas. We recommend arriving dressed or arranging off-site preparation.

Is The Nook accessible?

Yes and no. The event site is located on a hill. Clients can be driven up and dropped off on level ground, and handicap parking can be arranged near the ceremony area.

What is the restroom situation?

Portable restrooms are included. Clients may also rent luxury restroom trailers through outside vendors — we can provide a list of trusted options.

Do you have a lighting system?

We do not have a professional lighting system, but The Nook is equipped with outdoor string lights and simple accent lighting.

Do you have a coordinator on staff?

Yes. A day-of coordinator is included to assist with venue logistics and ensure your celebration runs smoothly.

Do you have a photo booth?

We do not provide one, but photo booths can be rented through our preferred vendors or an approved outside vendor.

What are the restrictions for the Nook?

- Events must end by 10:00 pm per Fairfax County noise ordinance.
- All outside vendors and alcohol service must receive prior approval.
- No food trucks.
- No open flames, fireworks, sparklers, rice, or confetti.
- No smoking anywhere on the property.
- All décor must be free-standing (no staples, nails, or adhesives).
- Trash and belongings must be removed by the end of the rental.

What happens if it rains?

At The Nook at Bull Run, we understand that weather can be unpredictable — especially for outdoor weddings in Northern Virginia. That’s why we offer a Rain Guarantee to give you peace of mind.

If rain is expected on your event day, The Nook tent will be provided at no additional fee as part of our Rain Guarantee. This ensures your celebration continues beautifully, rain or shine.

Alternatively, you may choose to reschedule your event for another available date. We offer a one-time complimentary rescheduling for inclement weather to give you complete flexibility.

Please note: when a tent is in use, the hill area and wedding arch site will not be available. The ceremony and celebration will take place entirely under the tent to keep you and your guests comfortable and dry.

Frequently Asked Questions (FAQs)